First Aid Needs Assessment Tool

"How many first aiders do we need?" is one of those questions that gets answered with a guess and a hope. The law doesn't ask you to guess — it asks you to assess. This tool is how you do that and have the paperwork to prove it.

The First Aid Needs Assessment Tool walks you through the factors that decide your first aid provision: the nature of the work and its hazards, headcount, the spread and accessibility of your site, shift patterns, lone and remote workers, travel, and distance to emergency services. You answer the prompts; you get a defensible record of what you decided and why.

Built for UK workplaces — written around UK HSE guidance on first aid provision and how it's expected to be assessed here.

What you get

• A structured needs assessment covering the factors that determine first aid provision
• Prompts for the situations people forget — lone workers, multiple buildings, shift cover, low-headcount sites
• A finished record showing your reasoning, ready for the file or an inspector
• Reusable as your business changes — new site, more staff, different work, reassess

Who it's for

Business owners, office managers, site and facilities leads, and H&S coordinators who need to set first aid provision properly rather than defaulting to one box and one volunteer.

Format

Instant digital download. Reusable across sites and over time. No subscription, no login, no expiry.

Aligned with UK HSE guidance. This tool helps you structure and record your own assessment — it does not replace competent judgement or specific legal advice for your situation.